Full/Multi Day Event Package

The Conference Package includes consultant planning and coordination of a single-day event, maximum 8 hours in duration, with 50 to 300 attendees. (Examples: Conference and Convention, Trade Shows, Golf and Sports Outings)

Get your free consultation with Proxy Events!
ali@proxytucson.com
520-465-7645

  • In-person client meetings, unlimited phone and emails
  • Subject Matter research, professional speaker coordination
  • Budget creation and management
  • Necessary licenses, permits and extension of premises policies coordination
  • Event identity, creative design, invitations, program, handouts, menu, etc.
    (electronic and print collateral creation and management)
  • Website and SM updates
  • RSVP management, name tags/lanyards, VIP identification, Conference Bags
  • Event schedule, multi-room venue coordination
  • On-site management, direction and vendor coordination, set-up through clean-up including guest survey/follow-up

Coordination time includes research and contract negotiation with vendors.
Client contracts directly with vendors/suppliers. No % commission is charged.
Services such as those listed below can be added to the event contract and are in addition to the consulting service:

  • Venue fees
  • Rented Equipment costs including: Audio/Visual, Lighting, Decor, Staging, Tables, Linens, Service Items
  • Catering and Bartending Services (venue or contracted BEO)
  • Musicians or DJ
  • Photographer, Videographer and/or SM livestreaming service
  • Transportation and Lodging
  • Ticket Sales
  • Giveaways and Gifts

Half due at contract, first hour consultation is free, no obligation